Working with Fields and Forms in Word 2. How Word Uses Fields. This chapter shows how fields work in Microsoft Word 2. Youll also find out how to use form fields to create forms. This chapter is from the book Fields are the often underappreciated placeholders that work behind the scenes in a document. They help perform the magic involved with many of the most powerful features in Word, such as mail merging, indexing, automatic generation of tables of contents, automatic figure numbering, cross referencing, page numbering, and more. There are many different types of fields, each with a specific purpose, but they break down into three main categories. You can use fields to do the following Insert text or graphics into the document, such as page numbering, dates and times, text from other documents, graphics from external files, document properties, or calculated values. Mark a location for later use, such as with a bookmark, table of contents marker, or indexing code. Perform an action, such as running a macro or opening a hyperlink in a web browser. Yet another way to use fields is to create user interactive forms. In this chapter, you see how fields work and how to insert them, and you find out how to use form fields to create forms. Many people use fields in Word without even realizing it because so many of Words features automatically insert and modify fields. For example, when you insert a date or time and set it to be automatically updated, Word inserts a Date or Time code. And when you create an OLE link to an object, Word inserts a Link code. Throughout this book, youve been learning about fields in an indirect way. Creating a Form with Legacy Form Fields. Legacy form fields are the field types that were available in earlier versions of Word. You can continue to use them in Word. Interested in learning more about Excel VBA MrExcel will teach you how to use Microsoft Excel VBA. Check out our site for more information about Excel VBA tutorials. Whenever a feature has been discussed that used a field, youve learned to insert that field via a button or dialog box, but you havent looked too deeply yet at whats really going on behind the curtain. Table 1. 6. 1 lists some of the Word features that employ fields and cross references them to where those skills are covered in the book. Table 1. 6. 1. Word Features That Use Fields. Field. Purpose. Covered InAuto. TextInserts an Auto. Text entryWorking with Building Blocks, p. BookmarkCreates a bookmark markerWorking with Bookmarks, p. DateInserts an automatically updated dateInserting a Date or Time Code, p. HyperlinkInserts a hyperlinkWorking with Hyperlinks, p. Include. PictureInserts a non OLE linked picture from an external fileInserting a Picture with Include. Picture, p. 6. 20Include. TextInserts non OLE linked text from an external fileInserting Text with Include. Text, p. 6. 17IndexGenerates an indexGenerating the Index, p. LinkInserts an OLE linked objectCreating a Link, p. Note. RefInserts the number for a footnoteWorking with Footnotes and Endnotes, p. PageInserts an automatically updated page numberPage Numbering Code, p. Page. RefInserts the number of the page containing the specified bookmarkInserting a Cross Reference to a Bookmark, p. Tutorial on use of fields in Microsoft Word one of the tutorials in the Microsoft Word Intermediate Users Guide. Contains numerous links to other online resources. Form 50 2016 Sales, Use and Withholding Taxes MonthlyQuarter Return and 2016 Sales, Use and Withholding Taxes MonthlyQuarterly Return. ESSENTIAL Microsoft Office 2013 Tutorials for Teachers Copyright Bernard John Poole, 2013. All rights reserved viii Lesson 4 INTRODUCTION TO THE SPREADSHEET. Microsoft Excel Training. Used by colleges and universities. Over 5 million students have used our Excel training course to master every Excel feature. Hi, Thank you ever so much for the above very helpful I was just wondering if you might be able to help me expand the formula somewhat I am interested in. RefInserts the text marked by a bookmarkInserting a Cross Reference to a Bookmark, p. SeqInserts an automatically numbered captionUsing Figure Captions, p. SymbolInserts a symbol from a specified fontInserting Symbols and Special Characters, p. TimeInserts an automatically updated timeInserting a Date or Time Code, p. TAMarks a table of authorities entryCreating Citations and Tables of Authorities, p. TCMarks a table of contents entryCreating a Table of Contents, p. TOAInserts a table of authoritiesCreating Citations and Tables of Authorities, p. TOCInserts a table of contentsCreating a Table of Contents, p. XEInserts a marker for an index entryMarking Index Entries, p. Inserts a formula or calculated fieldPerforming Math Calculations in a Table, p. This chapter delves into the technical nitty gritty details that govern fields and shows you how you can select, insert, modify, and format fields to accomplish a variety of document creation and formatting tasks. Even if you dont end up working manually with fields very often, this is not wasted study The more you understand about how fields really work, the better you will be able to troubleshoot problems that may occur or to tweak an individual fields options to fit an unusual formatting need.
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